July 22, 2024

Title: Office Assistant
Status: Full-time
Hours: 40/week, Monday – Friday, 9am-6pm
Location: Brooklyn, NY
Reports to: HR Operations Manager with a dotted line report to one of Secretly Group’s managing partners.


Company Summary

Secretly Group is a leading independently-owned music company. Its major divisions include record labels Dead Oceans, Jagjaguwar, Saddest Factory Records and Secretly Canadian, and music publisher Secretly Publishing. Headquartered in Bloomington, Indiana, Secretly Group also maintains offices in Brooklyn, London, Los Angeles, and Chicago.

Founded in 1996, its roster counts Phoebe Bridgers, Bon Iver, Mitski, Angel Olsen, Japanese Breakfast, Whitney, Jamila Woods, Sharon Van Etten, Faye Webster, Unknown Mortal Orchestra, Claud, MUNA, serpentwithfeet, Slowdive, and Khruangbin among others. Secretly Publishing artist and writer partners include Kishi Bashi, NNAMDI, Japanese Breakfast, Whitney, and Faye Webster, as well as the publishing catalogs of affiliates Songs Of Numero Group and Ghostly Songs.


Position Summary

This is an entry level position providing support as an administrative assistant and office manager to one of Secretly Group’s managing partners in our NY office and is in person during our office hours from Monday – Friday from 9:00am through 6:00pm each day.

This position offers a unique opportunity for a newcomer to the music industry to gain experience and an understanding of both the record label operations, creative & experiential marketing and the business affairs department.

This position requires strong computer skills, flexibility, excellent interpersonal skills, and the ability to work with all levels of internal management and staff, as well as outside clients and artists. The ideal candidate will undertake a wide variety of tasks and responsibilities including but not limited to those outlined below.


Responsibilities
  • Manage (3) Managing Partner’s schedules, appointments, and travel
  • Collaborate with the HR Operations Manager on daily office operations and initiatives, focusing on enhancing the employee experience
  • Handle incoming communications and delegate as necessary
  • Conduct routine administrative tasks, including errands and lunch pickups
  • Weekly meetings with the HR Operations Manager to discuss ongoing projects and tasks
  • Assist Business Affairs team & General Counsel with the handling & collecting of signatures for legal documents, as well as scheduling for calls & meetings
  • Stock office copies of vinyl records & occasionally coordinate promo mailings to clients and music supervisors
  • Oversee the New York office operations, including maintenance, tenant relations, and supply management
  • Occasionally support local creative and experiential marketing initiatives
  • Undertake special projects as required

The Ideal Candidate Demonstrates
  • Excellent written and verbal skills
  • Attention to detail and accuracy
  • Previous office manager experience
  • Organizational and planning skills with a strong ability to prioritize
  • Entrepreneurial spirit
  • Information gathering and monitoring skills
  • Judgment and decision-making ability
  • Discretion with confidential information
  • Initiative and adaptability in fast paced environment
  • Passion for music, familiarity with Secretly Group & Secretly Publishing artist roster SG Services, Inc.

Benefits
  • Paid holidays including end of the year closure
  • Paid Time Off policy
  • 401K with corporate matching
  • 12 weeks for parental leave after birth or adoption paid at 100% of salary
  • Volunteer Hours Matching Policy
  • Employee Assistance Program
  • Health insurance

New York Salary: $52k

Application Link

All qualified applicants will receive consideration for employment without regard to disability, protected veteran status, age, race, creed, color, religion, sex, marital status, affectional or sexual orientation, gender identity or expression, ancestry, nationality, or national origin.

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